PRE-MOVE LABORATORY CHECKLIST

Purpose:
Ensure the laboratory is safe, organized, documented, and ready for relocation before the move begins.

1. MOVE PLANNING
   ☐ Confirm move date and timeline
   ☐ Identify move coordinator and responsible personnel
   ☐ Determine what will be moved, discarded, transferred, or replaced
   ☐ Confirm destination space is ready
   ☐ Establish communication plan and key contacts
   ☐ Confirm building access, loading dock, elevator, and delivery requirements

2. SAMPLES AND BIOLOGICAL MATERIALS
   ☐ Complete inventory of all samples and biological materials
   ☐ Identify materials requiring special handling or temperature control
   ☐ Determine what will be transferred, disposed of, or archived
   ☐ Confirm packaging and transportation requirements
   ☐ Arrange dry ice, liquid nitrogen, freezers, or other temperature-controlled transportation as needed
   ☐ Document chain of custody when required

3. CHEMICALS AND HAZARDOUS MATERIALS
   ☐ Complete chemical inventory
   ☐ Identify hazardous, expired, or unwanted materials
   ☐ Dispose of materials that will not be moved
   ☐ Confirm transportation requirements for hazardous materials
   ☐ Ensure all containers are properly labeled and secured
   ☐ Coordinate hazardous-material pickup or relocation as needed

4. EQUIPMENT
   ☐ Create equipment inventory
   ☐ Record equipment ID and serial numbers
   ☐ Identify equipment requiring shutdown, decontamination, disconnection, or specialized movers
   ☐ Back up critical equipment data and settings
   ☐ Coordinate vendor or service support when necessary
   ☐ Determine whether equipment requires calibration after relocation

5. DECONTAMINATION AND SAFETY
   ☐ Determine decontamination requirements for equipment and work areas
   ☐ Complete required equipment and area decontamination
   ☐ Obtain required decontamination documentation or certification
   ☐ Disconnect utilities safely
   ☐ Review applicable biosafety, chemical safety, radiation safety, and other requirements
   ☐ Remove or secure hazardous materials before movers arrive

6. DOCUMENTATION AND RECORDS
   ☐ Photograph equipment and laboratory areas before the move
   ☐ Update equipment and material inventories
   ☐ Record equipment condition
   ☐ Preserve maintenance and calibration records
   ☐ Identify documents or records that must remain with specific equipment
   ☐ Update equipment locations in inventory or asset-management systems

7. DESTINATION READINESS
   ☐ Verify required utilities are available
   ☐ Confirm electrical requirements
   ☐ Confirm gas, vacuum, water, ventilation, and other connections
   ☐ Confirm benches, cabinets, storage, and specialty spaces are ready
   ☐ Verify freezer and refrigerator capacity
   ☐ Confirm required safety equipment is installed and accessible
   ☐ Confirm equipment will fit and can be safely installed

8. FINAL PRE-MOVE SIGN-OFF
   ☐ Samples accounted for
   ☐ Chemicals accounted for
   ☐ Hazardous materials addressed
   ☐ Equipment inventory complete
   ☐ Required decontamination complete
   ☐ Equipment shutdown and disconnection coordinated
   ☐ Destination space ready
   ☐ Utilities confirmed
   ☐ Movers and vendors scheduled
   ☐ Required documentation complete
   ☐ Final walkthrough completed
   ☐ Responsible personnel have signed off

FINAL STATUS:

☐ READY TO MOVE

☐ NOT READY — CORRECTIVE ACTIONS REQUIRED

Notes:

Responsible Person: __________________________

Date: __________________________

Final Approval: __________________________